Office Administrator


The Ukrainian Canadian Foundation of Taras Shevchenko is a national philanthropic institution dedicated to the preservation, promotion and development of the Ukrainian Canadian cultural heritage. Join our team to help build a strong community for future generations!



We are seeking a results-driven administrative professional with a demonstrated high standard of work excellence to fill the position of:

Office Administrator

Location – Winnipeg, MB

Reporting to the Executive Director, the Office Administrator, is a key member of a small, dedicated team that works to strengthen the Ukrainian community and the Ukrainian identity in Canada.

Key responsibilities include:

  • Serving as point of contact to receive all incoming phone calls and monitor the Foundation’s general email account; fielding inquiries and forwarding them as appropriate.
  • Managing incoming and outgoing mail and packages; arranging for delivery and pick-up of packages.
  • Purchasing office supplies and office equipment for all staff in accordance with the Foundation’s purchasing policies and budget; tracking inventory and receipting of online orders.
  • Processing all invoices and collaborating with the Executive Director and Finance Officer to complete payments and issue cheques.
  • Organizing and overseeing records management, filing, and other administrative systems.
  • Maintaining contact databases and distribution lists; processing donations and issuing income tax receipts.
  • Coordinating, preparing, and serving as Recording Secretary at all Board meetings as well as committee meetings as required; preparing, maintaining and securing all Board and Committee minutes.
  • Assisting with planning, preparation, and onsite support for Foundation-sponsored community meetings and events.
  • Providing support and collaboration with other team members as needed.

The ideal candidate will possess the following:

  • Minimum three years experience as an Office Administrator, preferably with a non-profit or foundation and volunteer Board of Directors.
  • Knowledge of the Ukrainian Canadian community, with experience working within the community an asset.
  • A high level of proficiency with Microsoft Office Suite and Office 365, with a minimum typing speed of 60 wpm.
  • Excellent English written and oral communication skills, with the ability to communicate in Ukrainian an asset.
  • Experience with database systems and software platforms.
  • Demonstrated ability to execute tasks with accuracy, consistency, efficiency, and attention to detail.
  • A professional, flexible, service-oriented attitude.
  • Ability to work occasional evenings and weekends, and travel as required.


The position is for a 32-hour work week. The hourly rate is $24 and includes employee benefits, paid vacation and flexibility with scheduling workdays. The candidate must be a Canadian citizen or permanent resident.


How to apply:

Submit your resume and cover letter to [email protected].


We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.